Board meetings your
community can trust
Legal-grade agendas and minutes, recorded votes, and a public portal that makes your district transparent by default.
You spend more time on the board packet than the meeting itself
Every month without a proper system means another 8-12 hours of manual packet assembly, another box of papers no one can search, and another public records request you dread opening.
Manual packet assembly
Hours printing, collating, and redistributing every time an agenda changes at the last minute.
Buried records
Minutes lost in shared drives the public cannot find. Records requests take hours to fulfill.
No accountability trail
No clear record of who voted for what. Action items forgotten because they live in meeting notes.
Digital agenda builder
Build and publish agendas in minutes. Last-second changes update everywhere instantly.
Transparent public portal
Constituents get a clean, searchable portal. Any past meeting is findable in seconds.
Complete audit trail
Every vote recorded by member. Every action item tracked with owner, deadline, and status.
Districts using MyBoardMinutes spend less time assembling packets and more time on governance. Every vote is recorded by member, every action item tracked to completion, and every approved minute is searchable by the public within seconds of publication.
Everything your district needs. Nothing it does not.
MyBoardMinutes covers the full meeting lifecycle - from agenda creation to approved minutes to public archive.
Agenda builder
Drag-and-drop agenda items with type classification (action, consent, discussion, public comment). Lock order to prevent accidental changes. Add time allocations and presenter names.
Legal-grade minutes editor
Record motions, seconds, roll call votes, quorum verification, and adjournment time. Every field required by state open meeting law is built into the workflow.
Constituent public portal
ADA-compliant public-facing site at your district subdomain. Agendas, minutes, and supporting documents are published with one click and searchable by the community.
YouTube livestream embed
Embed your board meeting livestream directly on the public portal. Constituents watch live alongside the agenda. The recording stays embedded for anyone who missed the meeting.
AI archive chatbot
Community members ask plain-language questions like "What did the board decide about the facilities bond?" and get cited answers from your archived minutes instantly.
Vote and quorum tracking
Real-time quorum verification as members are marked present. Individual roll call votes recorded per member. Required by law on all appropriations of money.
Action item tracking
Assign action items to specific staff or board members with due dates. Open items from previous meetings appear automatically on the next agenda for follow-up.
Conflict of interest disclosure
Record and publish conflict disclosures and recusals tied to specific agenda items. Provides transparent documentation that protects the district legally.
District branding
Your district logo, colors, and name on every page. Each district gets a unique subdomain at yourdistrict.myboardminutes.com. Enterprise plans support custom domains.
From agenda to approved minutes in four steps
MyBoardMinutes walks your clerk through the full meeting lifecycle with clear workflows and built-in compliance checks.
Build the agenda
Create and organize agenda items, attach supporting documents, set time allocations, and assign presenters. Publish to the public portal before the notice deadline.
Run the meeting
Take attendance, verify quorum, record motions and votes in real time. Constituents follow along live on the public portal alongside your YouTube stream.
Finalize minutes
Complete discussion summaries, decision rationale, and action items. The board reviews and votes to approve the minutes at the next meeting.
Publish the record
Approved minutes are published to the public portal with one click. The AI chatbot indexes them automatically so constituents can search the full archive.
Built for everyone in the meeting room
- Cut agenda preparation time from hours to minutes
- Never miss a notice deadline with automatic reminders
- Record motions and votes in real time during the meeting
- Fulfill public records requests in seconds not hours
- Find agendas and minutes on a clean, searchable public portal
- Watch the meeting live or view the recording afterward
- See exactly how each board member voted on every decision
- Understand the reasoning behind major decisions
- Ask the AI chatbot questions about past board decisions
Built for open meeting law compliance from day one
Designed around the legal requirements school districts face so you can focus on governance, not paperwork.
Transparent, flat-rate pricing for every district
No per-user fees. No setup charges. One flat monthly rate per district regardless of board size.
For smaller districts getting started with digital board management.
- Up to 7 board members
- Agenda builder and minutes editor
- Public constituent portal
- Document storage (5 GB)
- Google SSO
- Email support
The complete platform for active school districts.
- Unlimited board members
- Everything in Starter
- YouTube livestream embedding
- AI archive search chatbot
- District branding and custom subdomain
- Microsoft SSO
- Document storage (25 GB)
- Priority support
For multi-district organizations, county offices, or districts with advanced data privacy requirements.
- Everything in District
- Isolated database per district
- Custom domain (your own URL)
- Multi-district management
- SLA and uptime guarantee
- Dedicated onboarding
Common questions from district administrators
School board meeting management software is a digital platform that helps K-12 school districts create meeting agendas, record legally sound minutes, track board votes, manage supporting documents, and publish transparent public meeting records. It replaces paper packets and email chains with a centralized, ADA-compliant system that satisfies open meeting law requirements.
MyBoardMinutes is built with state open meeting law requirements in mind. The platform enforces advance notice deadlines before agenda publication, records individual member votes on appropriations as required by law, tracks quorum verification at every meeting, flags executive session items separately from public records, and provides a timestamped audit trail of all meeting activity. Districts in Minnesota, for example, receive automatic notice deadline reminders based on Minnesota Statute 13D.04.
Yes. MyBoardMinutes is built to WCAG 2.1 Level AA standards throughout. The public-facing constituent portal, agenda pages, and minutes documents all support screen readers, keyboard navigation, and other assistive technologies. This meets the DOJ ADA Title II compliance deadline of April 2026 for government entities. All exported PDF documents are tagged for accessibility.
MyBoardMinutes is priced per school district at a flat monthly rate starting at $149 per month. This includes unlimited board members, the full agenda and minutes suite, the public constituent portal, document storage, and email notifications. There are no per-user fees or setup charges. Districts that require isolated database storage for enhanced data privacy can upgrade to the premium tier.
MyBoardMinutes was built specifically for K-12 school districts with three key differences: it costs a fraction of enterprise platforms like BoardBook or Diligent, it includes a constituent-facing public portal with livestream embedding built in, and it features an AI-powered archive search that lets community members find past board decisions by asking plain-language questions. Every district gets a branded subdomain, custom colors, and their own logo -- no generic shared portals.
Most districts are fully set up within one business day. After signup, your district subdomain (yourdistrict.myboardminutes.com) is live immediately. You upload your logo, set your brand colors, add board members, and you are ready to build your first agenda. No IT involvement or server setup is required.
Yes. Districts can embed their YouTube livestream directly on the public meeting portal. Community members see the live video alongside the real-time agenda during the meeting. After the meeting ends, the recording remains embedded alongside the approved minutes so constituents can watch at any time.
Ready to modernize your board meetings?
Request a free 30-minute demo. We will walk through the full platform with your team and answer every question about your specific district setup.
Or email us directly at hello@myboardminutes.com